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Wiki source code of Dateien und Kurse verwalten

Last modified by Carina Enke on 15.02.2024
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4 To meet the legal requirements, all **files which are already available online need to be checked**. Their content is to be examined and evaluated according to the current regulations. Subsequently, they need to be edited or temporarily limited to the course administrator or deleted in case of doubt.
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6 The learning platform provides you with different ways to restrict files or courses which have not been rated in accordance with license regulations yet. The most important regulations are summarised below:
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18 == (% style="color:#3e4444" %)Move files from a course element of the type folder to a locked storage location(%%) ==
19
20 In the learning platform, you can create storage locations within courses which only you yourself or other course administrators are allowed to access.
21
22 **Objective: **You separate those files in the learning platform which are supposed to be examined and revise them step by step. Afterwards, make the "cleaned" files available to your students again.
23
24 //How to proceed?//
25
26 1. Open the course and switch to the course editor.
27 1. Go to the storage folder of the course.
28 1. Create a new subfolder.
29 1. If necessary, move problematic files from the course element **Folder **to the new subfolder.
30 1. You do not need to publish the course, since these changes become immediately effective.
31
32 Watch our short [[**Screencast** >>url:https://bildungsportal.sachsen.de/magma/mediapreview/b4aa71a0ce644865f43b930e236fa03de57fc82c?withNavigation=false||shape="rect"]]to become familiar with this approach. For now, the screencast is just available in German.
33
34 [[More on the topic course>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.WebHome]]
35
36
37 == (% style="color:#3e4444" %)Download files to your local computer and delete them(%%) ==
38
39 The learning platform allows you to download multiple files in a single operation to your local hard disk.
40
41 **Objective: **You download the files which are to be revised to your local computer so that you can comfortably edit them.
42
43 //How to proceed?//
44
45 1. Open the course and switch to the course editor.
46 1. Go to the storage folder.
47 1. If necessary, go to the subfolder in which the data to be processed are located.
48 1. Select the files you want to download in one step.
49 1. "Zip" these files, i.e. create a package containing the compressed files.
50 1. Download the ZIP-package.
51 1. You can now delete the files in the storage folder.
52 1. On your computer, you can now unpack the files in the usual way and start processing them.
53
54 Don't worry, it sounds more complicated than it actually is. Watch our short [[**Screencast** >>url:https://bildungsportal.sachsen.de/magma/mediapreview/e2429b6ef5a7901c4331648e762bb3248075b7c2?withNavigation=false||shape="rect"]]for a demonstration of the individual steps. For now, the screencast is just available in German.
55
56 [[More on the topic folder>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kursbausteine.Ordner.WebHome]]
57
58
59 == (% style="color:#3e4444" %)Block course elements for learners (%%) ==
60
61 **Objective: **You have many documents in a course element which you do not want to provide to learners anymore or are no longer allowed to provide. For this purpose, you want to block the complete course element.
62
63 //How to proceed?//
64
65 1. Open the course.
66 1. Start the course editor.
67 1. Select the course element you want to block from the course navigation on the left.
68 1. Now, the configuration screens for this course element are displayed in the middle of the window.
69 1. Click on the tab **//Visibility.//**
70 1. In the next step, click on the first checkbox, which says ** //Blocked for learners// **.
71 1. Subsequently, you need to **//Publish// **the course as usual. Simply use the function of the same name in the menu **//Editor tools //**on the right screen page.
72 1. You have achieved your goal: The course element is now invisible for learners.
73
74 Of course, we have also explained this workflow once again in a **[[Screencast>>url:https://bildungsportal.sachsen.de/magma/mediapreview/876adc9fa3533882f949668ba16ee93e38d48594?withNavigation=false||shape="rect"]] **(% style="color:#000000" %). For now, the screencast is just available in German.
75
76 (% class="confluence-link" title="Course Elements" %)
77 More on the topic [[course element functions>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kursbausteine.WebHome||shape="rect"]].
78
79
80 == (% style="color:#3e4444" %)Limit courses to owners ("B") and manage owners(%%) ==
81
82 **Objective: **You have courses that you are currently not using and  which you want to lock for others.
83
84 //How to proceed?//
85
86 1. Open the course.
87 1. Select the down arrow from the course tools in the upper middle section.
88 1. In the menu, click on **//Details and settings// **. You will now be redirected to the ** //Detailed view // **of the course.
89 1. In the menu **//Learning resource //**on the right, select the entry //**Change properties .  **//
90 1. In the next step, click on **//Only owners of this learning resource // **under the option** // Access have// **.
91 1. Save this setting.
92 1. Now, you can close the dialogue using the cross in the upper right corner. To close the detailed view, click on **//Close// **, which can also be found in the upper right-hand corner.
93
94 For a quick and easy recapitulation of these steps, watch our short **[[Screencast>>url:https://bildungsportal.sachsen.de/magma/mediapreview/3788143182d900a8559b49a18fe1a4a19b97ea31?withNavigation=false||shape="rect"]]. **For now, the screencast is just available in German.
95
96 [[Further information on the detailed view>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurs verwalten.Funktionen der Detailseite.WebHome]].
97
98
99 == (% style="color:#3e4444" %)Export and delete courses(%%) ==
100
101 **Objective: **You have courses in the learning platform that were successfully completed and that are thus no longer needed online. You want to archive the courses offline and delete them subsequently.
102
103 //How to proceed?//
104
105 1. Open the course.
106 1. Select the down arrow from the course tools in the upper middle section.
107 1. In the menu, click on **//Details and settings// **. You will now be redirected to the ** //Detailed view // **of the course.
108 1. In the menu **//Learning resource //**on the right, select the entry **//Export content// **.
109 1. Now, you have the possibility to choose from different export options. If you want to save all course information, e.g. contents and posts / results of the participants, then simply select the second option **//OPAL// //c// //ourse //**//including all learners' data.//
110 1. Depending on the size of the course and the period of time it was in use, the learning platform might need some time to gather all the information which belong to the course. The information gathered are saved in a ZipArchive and offered for download.
111 1. Keep this archive safe because you can use it like a backup and, if needed, import the data back into the learning platform.
112 1. You can now delete the course. Leave the detailed view open and simply press **//Delete// **.
113
114 Principally, you have now successfully deleted your course. However, you should note that the learning platform offers a recycle bin functionality just in case you want to restore the deleted courses within a time span of 90 days. The courses will be automatically deleted after those 90 days have passed. If you want to immediately remove the complete course from the learning platform, you need to take five further steps:
115
116 1. Go to the tab **//Teach & Learn.//**
117 1. Click on the entry **//My courses// **in the navigation bar on the left.
118 1. You will see a button at the top right stating **//Open// //my entries// **. Click on this button.
119 1. In the navigation bar on the left, you will now find the **//Deleted entries// **. Select this entry.
120 1. You will see a table containing the learning resources of your recycle bin. Your course should be included. In this table on the right, you will find the function **//Remove// **. If you click on it, your course will be irrevocably removed from the learning platform.
121
122 This process also sounds more complicated than it actually is. For a quick and easy recapitulation of these steps, refer to our short [[**Screencast** >>url:https://bildungsportal.sachsen.de/magma/mediapreview/eefa526b836b22111b0f5129ebe7f7c54b705f41?withNavigation=false||shape="rect"]]. For now, the screencast is just available in German.
123
124 [[Further export and deletion information. >>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.WebHome]]
125
126
127 == Resolve the connection between course and resource folder ==
128
129 **Objective: **You have used only one central resource folder in the learning platform for the provision of files in several courses. You now want to resolve the connection between the resource folder and the courses to stop the provision of files temporarily.
130
131 //How to proceed?//
132
133 1. Prerequisites: You are the owner of the resource folder and the supervisor of the courses for which you want to perform the following settings.
134 1. Select the resource folder whose links to courses you want to delete. Important: You need to be owner of this resource folder.
135 1. Open the detailed view of the resource folder.
136 1. Scroll to the end of the page and open the link **//Additional Information (Visible for owner only)// **.
137 1. Here, you are given an overview of the courses which are connected with this resource folder.
138 1. Copy the indicated course ID of the course whose connection you want to remove to the clipboard.
139 1. Close the detailed view of the resource folder.
140 1. Enter the course ID in the search field at the top right and start the search.
141 1. Open the course that will appear in the search results.
142 1. Open the detailed view of the course.
143 1. Now, select **//Change properties // **on the right.
144 1. Switch to the tab **//Resource folder //**in the settings window.
145 1. Press **//Deselect // **to remove the connection between the resource folder and the course.
146
147 To recall these steps, use our short [[**Screencast** >>url:https://bildungsportal.sachsen.de/magma/mediapreview/0fd2547bf99fd5f3e44741bcab752e8634e79a1b?withNavigation=false||shape="rect"]]which summarises the whole procedure for you. For now, the screencast is just available in German.
148
149 Further information on the learning resource of the type **[[//Resource folder// >>doc:LMS.Benutzerhandbuch OPAL.Lehren.Lerninhalte.Lerninhaltstypen.Ressourcenordner.WebHome]] **.
150
151 == (% style="color:#3f4444" %)Limit resource folder to owners(%%) ==
152
153
154 **Objective: **You provide central learning resources of the type resource folder and want to limit the access to those folders to yourself or to designated persons only.
155
156 //How to proceed?//
157
158 Please refer to the working steps as described before in Limit courses to owners ("B") and manage owners.
159
160
161 == (% style="color:#3e4444" %)Central management of files in the local file explorer(%%) ==
162
163 **Objective: **You want to be given an overview of the files belonging to your courses and groups in your file explorer and be able to edit them right away comparable to a network drive.
164
165 //How to proceed?//
166
167 You can use a parallel access to the learning platform which is based on the technology WebDAV (Web-based Distributed Authoring and Versioning) in order to integrate the learning platform as a local drive into your file browser. Below, we will explain the procedure for a **Windows 10 operating system**:
168
169 1. Log in to the learning platform.
170 1. Access the menu **//Settings// **on the start page via the small down arrow next to your name in the top right corner.
171 1. Click on the tab **//WebDAV access// **.
172 11. Assign a password for the WebDAV access via the input fields **//WebDAV password// **and **//Confirm WebDAV password //**. 
173 11. Copy the link [[https:~~/~~/bildungsportal.sachsen.de/opal/webdav>>url:https://bildungsportal.sachsen.de/opal/webdav||shape="rect"]] from the last row in the info box to your clipboard (Ctrl+C).
174 1. Access your local file explorer.
175 1. **Right-click** on the entry **//Network// **in the navigation tree on the left side of the file explorer.
176 1. In the context menu, select the entry **//Connect network drive...// **.
177 1. If needed, you can now select a drive letter for the integration of the learning platform.
178 1. Use Ctrl+V to insert the previously copied link [[https:~~/~~/bildungsportal.sachsen.de/opal/webdav>>url:https://bildungsportal.sachsen.de/opal/webdav||shape="rect"]] into the input field **//Folder// **.
179 1. If you want this **//drive //**to be** **always available, simply activate the checkbox **//Reconnect at logon// **.
180 1. Confirm this dialogue with **//Complete// **.
181 1. You will now be asked to enter your user name and your password. Please make sure that you enter your **full** user name, i.e.(% style="color:#000000" %) [[(% style="color: rgb(0, 0, 0); color: rgb(0, 0, 0)" %)"Account@**meine.hochschule.de** >>mailto:Account@meine.hochschule.de||shape="rect"]](%%)". Enter then the previously assigned WebDAV password and confirm this entry.
182 1. You have achieved your goal: In your file explorer, you will now find a new folder in which you can manage the files in the learning platform just as on a local hard disk or a network drive.
183
184 For a repetition of the individual steps, watch our [[**Screencast** >>url:https://bildungsportal.sachsen.de/magma/mediapreview/007a347bced53e78792fcfebf97a6f97592d3534?withNavigation=false||shape="rect"]]. For now, the screencast is just available in German.
185
186 [[Further information on WebDAV.>>doc:LMS.Benutzerhandbuch OPAL.Meine Lernplattform.Meine Einstellungen.WebDAV.WebHome||shape="rect"]]
187
188 {{info title="Further important information"}}
189 To make files available in new courses, follow the [[guideline for the provision of files>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Leitfäden.Leitfaden Kurs anlegen und Dateien bereitstellen.WebHome]].
190
191 There are other course element types which allow for the upload of files. This is why it is important that you go through your courses again in detail. Please check especially the following course elements:
192
193 * **Tasks: **Here, files are used in assignments, answers, sample solutions, and replies.
194 * **Forums: **It is possible to attach files to forum posts.
195 * **Wiki: **On the one hand, it is possible to use the wiki pages themselves to provide files. On the other hand, there is a forum to each wiki page whose posts might also contain file attachments.
196 * **Assignment of Topics: **Through the topics which are to be assigned, it is also possible to upload files.
197
198 The function **//Exit course //**does not hide the course for users. It is thus not suitable for the purpose of hiding of courses.
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