Skip to Content
Last modified by Carina Enke on 11.03.2024
Show last authors
1 {{layout}}
2 {{layout-section ac:type="two_right_sidebar"}}
3 {{layout-cell}}
4 === Spring cleaning in the course ===
5
6 You have been using a course for quite some time now. However, a lot of data has "accumulated" that you no longer need and whose long-term documentation is not necessary. The basic course structure should not be significantly changed. But you wish to reset the existing course to its original state and run the (same) course with other course participants.
7
8 The following tables will show you which information can be changed for this scenario in the course, which data can be removed, and how to do this.
9
10
11 **Table legend:**
12
13 (% class="wrapped" %)
14 |(((
15 ✅
16 )))|(((
17 A green checkmark indicates that the information or content can be easily removed or changed in the course.
18 )))
19 |(((
20 💡
21 )))|(((
22 The lamp gives you an indication of what you should pay attention to.
23 )))
24 {{/layout-cell}}
25
26 {{layout-cell}}
27 {{panel title="Content"}}
28 {{toc depth="2" start="2"/}}
29
30 **Related topics**
31
32 * [[Copy course for reuse>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Leitfäden.Kurse für neue Semester vorbereiten.Einen bestehenden Kurs wiederverwenden.Kurs zur Wiederverwendung kopieren.WebHome||shape="rect"]]
33 {{/panel}}
34 {{/layout-cell}}
35 {{/layout-section}}
36
37 {{layout-section ac:type="single"}}
38 {{layout-cell}}
39 == General Information ==
40
41 (% class="wrapped" %)
42 |=(((
43 Course owners
44 )))|(((
45 ✅
46 )))|(((
47 Course owners who are no longer needed can be deleted using the [[Manage course owners>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Lerninhalte.Verantwortliche von Lerninhalten.WebHome||shape="rect"]] function.
48 )))
49 |=(((
50 Semester
51 )))|(((
52 ✅
53 )))|(((
54 The semester assignment can be adjusted at any time using the [[Change course title and description>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurseinstellungen.01 Kurstitel und Beschreibung ändern.WebHome||shape="rect"]] function.
55 )))
56 |=(((
57 Catalogue assignment
58 )))|(((
59 ✅
60 )))|(((
61 Using the [[Add course to catalogue>>doc:LMS.Benutzerhandbuch OPAL.Administration.Lernressourcenverwaltung.Katalog bearbeiten.WebHome||shape="rect"]] function, you can remove existing and set new assignments.
62 )))
63 |=(((
64 Publication status
65 )))|(((
66 (((
67 ✅
68 )))
69
70 (((
71
72 )))
73 )))|(((
74 The publication status can be quickly adjusted using the icon in the course view. For more information, see the help page [[General access to courses and resources (publication status)>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Freigabe von Kursen und Kursinhalten.Allgemeiner Zugriff auf Kurse und Ressourcen.WebHome||shape="rect"]].
75 )))
76 |=(% colspan="1" %)(% colspan="1" %)
77 (((
78 Resource folder
79 )))|(% colspan="1" %)(% colspan="1" %)
80 (((
81 ✅
82 )))|(% colspan="1" %)(% colspan="1" %)
83 (((
84 The reference to the resource folder can be removed or modified using the [[Change course title and description>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurseinstellungen.01 Kurstitel und Beschreibung ändern.WebHome||shape="rect"]] function if required.
85 )))
86 |=(% colspan="1" %)(% colspan="1" %)
87 (((
88 Licences
89 )))|(% colspan="1" %)(% colspan="1" %)
90 (((
91 ✅
92 )))|(% colspan="1" %)(% colspan="1" %)
93 (((
94 If necessary, an issued licence can be removed using the [[Change course title and description>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurseinstellungen.01 Kurstitel und Beschreibung ändern.WebHome||shape="rect"]] function.
95 )))
96 |=(% colspan="1" %)(% colspan="1" %)
97 (((
98 Course metadata
99 )))|(% colspan="1" %)(% colspan="1" %)
100 (((
101 ✅
102 )))|(% colspan="1" %)(% colspan="1" %)
103 (((
104 The course metadata can be adjusted or removed using the [[Change course title and description>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurseinstellungen.01 Kurstitel und Beschreibung ändern.WebHome||shape="rect"]] function if required.
105 )))
106 |=(% colspan="1" %)(% colspan="1" %)
107 (((
108 Multilingualism
109 )))|(% colspan="1" %)(% colspan="1" %)
110 (((
111 ✅
112 )))|(% colspan="1" %)(% colspan="1" %)
113 (((
114 Created translations can be removed, and the multilingual function can be deactivated. For more information, see the help page [[Offer courses in various languages>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurs bearbeiten.Kurs in verschiedenen Sprachen anbieten.WebHome||shape="rect"]].
115 )))
116 |=(% colspan="1" %)(% colspan="1" %)
117 (((
118 Certificate files
119 )))|(% colspan="1" %)(((
120 (% colspan="1" %)
121 (((
122 ✅
123 )))
124
125 (((
126
127 )))
128 )))|(% colspan="1" %)(% colspan="1" %)
129 (((
130 Your own certificate files can be customised or modified at any time.
131
132 However, this will only affect newly acquired certificates. For more information, see the help page [[Certificates>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Bewertung.Zertifikate.WebHome||shape="rect"]].
133 )))
134 |=(% colspan="1" %)(% colspan="1" %)
135 (((
136 Course progress
137 )))|(% colspan="1" %)(% colspan="1" %)
138 (((
139 ✅
140 )))|(% colspan="1" %)(% colspan="1" %)
141 (((
142 The [[Course progress>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kurs.Kurs bearbeiten.Kursfortschritt.WebHome||shape="rect"]] configuration is adopted. Your progress will be tracked and displayed from the first time a course element is opened.
143 )))
144 {{/layout-cell}}
145 {{/layout-section}}
146
147 {{layout-section ac:type="single"}}
148 {{layout-cell}}
149 == Groups, Participants & Co. ==
150
151 Before you make any changes to your course elements, you should consider how to deal with your existing course participants. This requires a fundamental decision.
152
153 Existing user groups and their assessments ...
154
155 (% class="wrapped" %)
156 |=(((
157 ... should still be retained for some time, and users should continue to have access to their results.
158 )))|(((
159 The [[**Reset groups** >>doc:LMS.Benutzerhandbuch OPAL.Lehren.Gruppen Ueberblick.Lerngruppen.Gruppen zuruecksetzen.WebHome||shape="rect"]]function allows you to complete all the necessary administrative tasks in a dialogue to prepare existing groups for a new course run. For example, you can move existing group users to a new group and thus clear the existing learning group. When moving users to another group, you will still have access to the users’ assessment data.
160
161 Use this function, for example, to move all users of your "Participants Chemnitz" learning group to a newly created "Archive2019_Participants Chemnitz” group.
162
163 If group tools are configured for the groups, please also check the group content. Resetting does not remove the group content.
164
165 Subscriptions: If users have [[subscribed>>doc:LMS.Benutzerhandbuch OPAL.Meine Lernplattform.Abonnements und Benachrichtigungen.WebHome||shape="rect"]] to [[group tools>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Gruppen Ueberblick.Gruppenwerkzeuge.WebHome||shape="rect"]], these subscriptions will be automatically removed when the user is deregistered from the group.
166 )))
167 |=(((
168 ... are no longer needed or have already been saved elsewhere and can be completely removed.
169 )))|(((
170 (% class="content-wrapper" %)
171 (((
172 To delete a group in the group management, you can use the [[image:attach:icon_Papierkorb_blau.png]]recycle bin icon. For more information, see the help page [[Delete learning groups>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Gruppen Ueberblick.Lerngruppen.Lerngruppen loeschen.WebHome||shape="rect"]].
173
174 When a group is deleted, it will also be checked in which course elements the learning group to be deleted is still used in a configuration setting. If this is the case for the learning group you wish to delete, you can still instantly delete this group, but you should then make the changes listed in the course editor and remove these groups from the configuration of the mentioned course elements.
175 )))
176 )))
177
178 (% class="wrapped" %)
179 |(((
180 Learning areas
181 )))|(((
182 ✅
183 )))|(((
184 The group assignment to learning areas can be removed or changed. Learning areas can be deleted.
185 )))
186 |(((
187 Right groups
188 )))|(((
189 ✅
190 )))|(((
191 The right group management allows you to remove right group members or to change rights.
192 )))
193 {{/layout-cell}}
194 {{/layout-section}}
195
196 {{layout-section ac:type="single"}}
197 {{layout-cell}}
198 == Course elements/content ==
199
200 The content in many course elements can be removed or customised. The following information generally applies to all course elements:
201
202 (% class="wrapped" %)
203 |=(((
204 Visibility & Access
205 )))|(((
206 ✅
207 )))|(((
208 Visibility and access settings can be modified in the course editor.
209
210 Check all course elements with a lock icon in the course editor. Adjust the restrictions to correspond to the new purpose, or delete them. Particularly, this applies to
211
212 * Date restrictions
213 * Assessment restrictions
214 * Attribute restrictions
215 )))
216 |=(((
217 Assessment data
218 )))|(((
219 ✅
220 )))|(((
221 If you expect there to be course repeaters, all assessable course elements, and course elements in which individual user content is generated, require special attention. To learn more about how to deal with these course elements in general, see the [[Course repeaters>>doc:||anchor="course repeaters"]] section at the bottom of this page.
222 )))
223 |=(((
224 Subscriptions
225 )))|(((
226 ✅
227 )))|(((
228 In some cases, activated subscriptions are not automatically removed, e. g. if a user is moved to an archive group or removed from all course groups. Users will thus continue to receive notifications and will have to cancel existing subscriptions themselves. To learn more about how to deal with the affected course elements, see the [[Subscriptions>>doc:||anchor="subscriptions"]] section at the bottom of this page.
229 )))
230
231 (% class="auto-cursor-target" %)
232 Individual notes on different course element types:
233
234 (% class="wrapped" %)
235 |=(((
236 Task
237 )))|(((
238 ✅
239 )))|(((
240 Tasks in the task folder can be removed.
241
242 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
243
244 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
245 )))
246 |=(((
247 Assessment
248 )))|(((
249 ✅
250 )))|(((
251 The course element configuration can be changed.
252
253 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
254 )))
255 |=(((
256 Blog
257 )))|(((
258 ✅
259 )))|(((
260 Single blog entries can be deleted.
261
262 However, if the resource is still used in other courses, these entries will also no longer be available there.
263
264 💡 Link a new blog resource if you need a blank blog. For more information on how to replace this resource, see the help page to the [[Blog>>url:https://www.bps-system.de/help/display/LMSintern/KB+Blog||shape="rect"]] course element.
265
266 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
267 )))
268 |=(((
269 Check List
270 )))|(((
271 ✅
272 )))|(((
273 Existing check list entries can be deleted and new entries can be created.
274
275 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
276 )))
277 |=(((
278 CP Learning Content
279 )))|(((
280 ✅
281 )))|(((
282 Course element configurations and the reference to the CP resource can be changed.
283 )))
284 |=(((
285 File Discussion
286 )))|(((
287 ✅
288 )))|(((
289 Files used as a basis for discussion as well as forum topics can be deleted. If a file is deleted, all related forum topics will also be deleted. If you wish to retain the file, delete the forum topics individually.
290
291 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
292 )))
293 |=(% colspan="1" %)(% colspan="1" %)
294 (((
295 Enrolment
296 )))|(% colspan="1" %)(% colspan="1" %)
297 (((
298 ✅
299 )))|(% colspan="1" %)(% colspan="1" %)
300 (((
301 If the groups are reset and the users removed, new users can enrol.
302 )))
303 |=(% colspan="1" %)(% colspan="1" %)
304 (((
305 Email
306 )))|(% colspan="1" %)(% colspan="1" %)
307 (((
308 ✅
309 )))|(% colspan="1" %)(% colspan="1" %)
310 (((
311 Course element configurations and the reference to the recipients can be customised if necessary.
312
313 💡 Check, for example, whether course owners and group tutors are still up to date if they are stored as recipients of the email.
314 )))
315 |=(% colspan="1" %)(% colspan="1" %)
316 (((
317 Single Page
318 )))|(% colspan="1" %)(% colspan="1" %)
319 (((
320 ✅
321 )))|(% colspan="1" %)(% colspan="1" %)
322 (((
323 The referenced file can be modified if necessary.
324 )))
325 |=(% colspan="1" %)(% colspan="1" %)
326 (((
327 Forum
328 )))|(% colspan="1" %)(% colspan="1" %)
329 (((
330 ✅
331 )))|(% colspan="1" %)(% colspan="1" %)
332 (((
333 Forum topics and posts can be deleted.
334
335 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
336 )))
337 |=(% colspan="1" %)(% colspan="1" %)
338 (((
339 Survey
340 )))|(% colspan="1" %)(% colspan="1" %)
341 (((
342 ✅
343 )))|(% colspan="1" %)(% colspan="1" %)
344 (((
345 Course element configurations and the referenced survey resource can be changed.
346
347 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
348 )))
349 |=(% colspan="1" %)(% colspan="1" %)
350 (((
351 Calendar
352 )))|(% colspan="1" %)(% colspan="1" %)
353 (((
354 ✅
355 )))|(% colspan="1" %)(% colspan="1" %)
356 (((
357 Past events can be manually deleted if necessary.
358 )))
359 |=(% colspan="1" %)(% colspan="1" %)
360 (((
361 Course
362 )))|(% colspan="1" %)(% colspan="1" %)
363 (((
364 ✅
365 )))|(% colspan="1" %)(% colspan="1" %)
366 (((
367 Course element configurations, including the referenced course resource, are adopted.
368
369 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
370 )))
371 |=(% colspan="1" %)(% colspan="1" %)
372 (((
373 Flashcard Set
374 )))|(% colspan="1" %)(% colspan="1" %)
375 (((
376 ✅
377 )))|(% colspan="1" %)(% colspan="1" %)
378 (((
379 Course element configurations, including the referenced flashcard set resource, are adopted.
380
381 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
382 )))
383 |=(% colspan="1" %)(% colspan="1" %)
384 (((
385 Link List
386 )))|(% colspan="1" %)(% colspan="1" %)
387 (((
388 ✅
389 )))|(% colspan="1" %)(% colspan="1" %)
390 (((
391 Course element configurations and all created link entries can be adjusted or deleted.
392 )))
393 |=(% colspan="1" %)(% colspan="1" %)
394 (((
395 Bibliography
396 )))|(% colspan="1" %)(% colspan="1" %)
397 (((
398 ✅
399 )))|(% colspan="1" %)(% colspan="1" %)
400 (((
401 Course element configurations and all created bibliography entries can be adjusted or deleted.
402 )))
403 |=(% colspan="1" %)(% colspan="1" %)
404 (((
405 LTI Tool
406 )))|(% colspan="1" %)(% colspan="1" %)
407 (((
408 ✅
409 )))|(% colspan="1" %)(% colspan="1" %)
410 (((
411 The course element configuration can be adjusted.
412 )))
413 |=(% colspan="1" %)(% colspan="1" %)
414 (((
415 Media Centre
416 )))|(% colspan="1" %)(% colspan="1" %)
417 (((
418 ✅
419 )))|(% colspan="1" %)(% colspan="1" %)
420 (((
421 The course element configuration can be adjusted. Individual media centre content can be deleted.
422 )))
423 |=(% colspan="1" %)(% colspan="1" %)
424 (((
425 Messages
426 )))|(% colspan="1" %)(% colspan="1" %)
427 (((
428 ✅
429 )))|(% colspan="1" %)(% colspan="1" %)
430 (((
431 Messages created in the course can be deleted in the course view.
432
433 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
434 )))
435 |=(% colspan="1" %)(% colspan="1" %)
436 (((
437 Folder
438 )))|(% colspan="1" %)(% colspan="1" %)
439 (((
440 ✅
441 )))|(% colspan="1" %)(% colspan="1" %)
442 (((
443 Folder content can be deleted.
444
445 💡 Check the folder content to ensure the documents are out of date.
446
447 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
448 )))
449 |=(% colspan="1" %)(% colspan="1" %)
450 (((
451 Podcast
452 )))|(% colspan="1" %)(% colspan="1" %)
453 (((
454 ✅
455 )))|(% colspan="1" %)(% colspan="1" %)
456 (((
457 Single podcast entries can be deleted. However, if the resource is still used in other courses, these entries will also no longer be available there.
458
459 💡 Link a new podcast resource if you need a blank podcast element. For more information on how to replace this resource, see the help page [[Podcast>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kursbausteine.Podcast.WebHome]].
460
461 💡 [[Subscriptions>>doc:||anchor="subscriptions"]]
462 )))
463 |=(% colspan="1" %)(% colspan="1" %)
464 (((
465 Portfolio Task
466 )))|(% colspan="1" %)(% colspan="1" %)
467 (((
468 ✅
469 )))|(% colspan="1" %)(% colspan="1" %)
470 (((
471 Course element configurations and the referenced template can be adjusted or deleted.
472
473 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
474 )))
475 |=(% colspan="1" %)(% colspan="1" %)
476 (((
477 SCORM
478 )))|(% colspan="1" %)(% colspan="1" %)
479 (((
480 ✅
481 )))|(% colspan="1" %)(% colspan="1" %)
482 (((
483 Course element configurations and the referenced template can be adjusted or deleted.
484
485 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
486 )))
487 |=(% colspan="1" %)(% colspan="1" %)
488 (((
489 Self-test
490 )))|(% colspan="1" %)(% colspan="1" %)
491 (((
492 ✅
493 )))|(% colspan="1" %)(% colspan="1" %)
494 (((
495 The configuration and referenced test content can be adjusted.
496
497 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
498 )))
499 |=(% colspan="1" %)(% colspan="1" %)
500 (((
501 Profile
502 )))|(% colspan="1" %)(% colspan="1" %)
503 (((
504 ✅
505 )))|(% colspan="1" %)(% colspan="1" %)
506 (((
507 User profiles that are no longer needed can be deleted.
508 )))
509 |=(% colspan="1" %)(% colspan="1" %)
510 (((
511 Structure
512 )))|(% colspan="1" %)(% colspan="1" %)
513 (((
514 ✅
515 )))|(% colspan="1" %)(% colspan="1" %)
516 (((
517 The course element configuration can be adjusted.
518
519 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
520 )))
521 |=(% colspan="1" %)(% colspan="1" %)
522 (((
523 Assignment of Dates
524 )))|(% colspan="1" %)(% colspan="1" %)
525 (((
526 ✅
527 )))|(% colspan="1" %)(% colspan="1" %)
528 (((
529 Past dates can be deleted. If users are still signed up for existing dates, they can be removed. New dates for the new course period can be created.
530 )))
531 |=(% colspan="1" %)(% colspan="1" %)
532 (((
533 Test
534 )))|(% colspan="1" %)(% colspan="1" %)
535 (((
536 ✅
537 )))|(% colspan="1" %)(% colspan="1" %)
538 (((
539 The configuration and referenced test content can be adjusted.
540
541 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
542 )))
543 |=(% colspan="1" %)(% colspan="1" %)
544 (((
545 Topic Assignment
546 )))|(% colspan="1" %)(% colspan="1" %)
547 (((
548 ✅
549 )))|(% colspan="1" %)(% colspan="1" %)
550 (((
551 The course element configuration can be adjusted. Existing participants can be removed from topics.
552
553 💡 [[Course repeaters>>doc:||anchor="course repeaters"]]
554 )))
555 |=(% colspan="1" %)(% colspan="1" %)
556 (((
557 Virtual Classroom
558 )))|(% colspan="1" %)(% colspan="1" %)
559 (((
560 ✅
561 )))|(% colspan="1" %)(% colspan="1" %)
562 (((
563 The course element configuration can be adjusted. Shared recordings can be deleted or deactivated for users.
564 )))
565 |=(% colspan="1" %)(% colspan="1" %)
566 (((
567 Wiki
568 )))|(% colspan="1" %)(% colspan="1" %)
569 (((
570 ✅
571 )))|(% colspan="1" %)(% colspan="1" %)
572 (((
573 The configuration and referenced wiki resource can be adjusted. Single wiki entries can be deleted. However, if the resource is still used in other courses, these entries will also no longer be available there.
574
575 💡 Link a new wiki resource if you need a blank wiki. For more information on how to replace this resource, see the help page to the [[Wiki>>doc:LMS.Benutzerhandbuch OPAL.Lehren.Kursbausteine.Wiki.WebHome||shape="rect"]] course element.
576 )))
577 {{/layout-cell}}
578 {{/layout-section}}
579
580 {{layout-section ac:type="single"}}
581
582
583 {{layout-cell}}
584 == Course repeaters ==
585
586 {{id name="course repeaters"/}}If a user has carried out a course element for which they generated assessment data, or if they have configured individual settings in a course element, then this data will be permanently available for this course element. For example, this means that if a user is added to the course or group again at a later time, their "old" data will be visible to them again. **Therefore, copy all eligible assessable course elements if you expect there to be course repeaters.** Then delete the original course elements and adjust the visibility and access settings or other references to the new course elements as needed.
587 {{/layout-cell}}
588 {{/layout-section}}
589
590 {{layout-section ac:type="single"}}
591 {{layout-cell}}
592 == Subscriptions ==
593
594 {{id name="subscriptions"/}}For the messages course element, you can activate the "Subscribe automatically” option. This means that the user automatically subscribes to the course element when accessing it in the course view for the first time. All other course elements that can be subscribed to (task, forum, file discussion, calendar, folder and wiki) can be individually activated by the users themselves. However, existing subscriptions are not automatically removed; the respective user can only deactivate them. For more information about the subscription function, see the help page [[Notifications>>doc:LMS.Benutzerhandbuch OPAL.Meine Lernplattform.Abonnements und Benachrichtigungen.WebHome||shape="rect" title="Subscriptions and notifications"]].
595
596 If you want to ensure that users who have subscribed to course elements no longer receive any information about them, copy the relevant course element and delete the old one.
597 {{/layout-cell}}
598 {{/layout-section}}
599 {{/layout}}