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Wiki source code of Sammelmappen

Last modified by Carina Enke on 06.02.2026
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1 {{section}}
2 {{column width="60%"}}
3 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Sammelmappe.png||data-xwiki-image-style="img-icon" height="42" width="39"]]
4
5 The collaborative folder is an integral part of the ePortfolio and allows for the compilation and organisation of collected artefacts. The folder can be flexibly structured with areas and pages.
6 {{/column}}
7
8 {{column width="30%"}}
9 {{panel title="Content"}}
10 {{toc depth="2" start="2"/}}
11 {{/panel}}
12 {{/column}}
13 {{/section}}
14
15 == Create collaborative folder ==
16
17 To create a collaborative folder, proceed as follows:
18
19 (% class="wrapped" %)
20 |(% class="numberingColumn" %)(% class="numberingColumn" %)
21 (((
22 1
23 )))|(((
24 Open the tab **Teach & Learn**.
25 )))|(% rowspan="2" %)(% rowspan="2" %)
26 (((
27 (% class="content-wrapper" %)
28 (((
29 [[image:attach:ePortfolio - Ressourcen erstellen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
30 )))
31 )))
32 |(% class="numberingColumn" %)(% class="numberingColumn" %)
33 (((
34 2
35 )))|(((
36 Click on the menu item **My ePortfolio** and select the option **Create collaborative folder**.
37 )))
38 |(% class="numberingColumn" %)(% class="numberingColumn" %)
39 (((
40 3
41 )))|(((
42 The dialogue window **Create new collaborative folder** opens.
43 )))|(% rowspan="4" %)(% rowspan="4" %)
44 (((
45 (% class="content-wrapper" %)
46 (((
47 [[image:attach:ePortfolio - Sammelmappe anlegen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
48 )))
49 )))
50 |(% class="numberingColumn" %)(% class="numberingColumn" %)
51 (((
52 4
53 )))|(((
54 In the first step, enter a **title** and optionally a **description**.
55 )))
56 |(% class="numberingColumn" %)(% class="numberingColumn" %)
57 (((
58 5
59 )))|(% colspan="1" %)(% colspan="1" %)
60 (((
61 Select the **Finish** button to create an empty folder.
62 )))
63 |(% class="numberingColumn" %)(% class="numberingColumn" %)
64 (((
65 6
66 )))|(% colspan="1" %)(% colspan="1" %)
67 (((
68 Click on the **Use template for collaborative folder** button to use a preconfigured basic structure within the folder.
69 )))
70 |(% class="numberingColumn" %)(% class="numberingColumn" %)
71 (((
72 7
73 )))|(% colspan="1" %)(% colspan="1" %)
74 (((
75 (% class="content-wrapper" %)
76 (((
77 The dialogue proceeds to the next tab. Here you will be shown all of the available collaborative folder templates. Select the desired template with [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Plus.png||data-xwiki-image-style="img-icon"]].
78
79 Y(% style="letter-spacing:0.0px" %)ou can filter existing templates with the **My templates** or **All templates** tabs, or search for a template using the search box.
80 )))
81 )))|(% colspan="1" %)(% colspan="1" %)
82 (((
83 (% class="content-wrapper" %)
84 (((
85 [[image:attach:ePortfolio - Vorlage zur Sammelmappe auswählen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
86 )))
87 )))
88
89
90
91
92 == Open collaborative folder ==
93
94 (% class="wrapped" %)
95 |(% class="numberingColumn" %)(% class="numberingColumn" %)
96 (((
97 1
98 )))|(((
99 Open the tab **Teach & Learn**.
100 )))|(% rowspan="4" %)(% rowspan="4" %)
101 (((
102 (% class="content-wrapper" %)
103 (((
104 [[image:attach:ePortfolio - Sammelmappe anzeigen Vorschauansicht_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
105 )))
106 )))
107 |(% class="numberingColumn" %)(% class="numberingColumn" %)
108 (((
109 2
110 )))|(((
111 In the left navigation menu, select the entry **Collaborative folders** from the section **My ePortfolio**.
112 )))
113 |(% class="numberingColumn" %)(% class="numberingColumn" %)
114 (((
115 3
116 )))|(((
117 (% class="content-wrapper" %)
118 (((
119 All collaborative folders you have access to will be displayed. In the example, the display mode is set to preview.
120
121 To switch the table view, you will find help at [[Switch view>>doc:LMS._Include Library.Tabellenfunktionen.Tabellenansicht aendern.WebHome]].
122
123
124 )))
125 )))
126 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
127 (((
128 4
129 )))|(% colspan="1" %)(% colspan="1" %)
130 (((
131 To open a collaborative folder, click on its title.
132 )))
133
134
135
136
137 == Release collaborative folder ==
138
139 Collaborative folders are visible by default only to the owner. However, with the function **Customise release**, you can also share your collaborative folders with other users and define a release period.
140
141 **Release rules** allow you to share collaborative folders with specific learning platform users, groups or even external users. You can add any number of release rules and delete them at any time using the recycle bin button.
142
143 To define release rules, proceed as follows:
144
145 (% class="wrapped" %)
146 |(% class="numberingColumn" %)1|(((
147 Open the tab **Teach & Learn**. In the left navigation menu, select the entry **Collaborative folders** from the section **My ePortfolio**.
148
149 Select the respective collaborative folder and click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]
150
151 Then click on **Customise release**.
152 )))|[[image:ePortfolio - Sammelmappe anzeigen Vorschauansicht_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
153 |(% class="numberingColumn" %)(% class="numberingColumn" %)
154 (((
155 2
156 )))|(((
157 A window opens in which you can configure a first release rule. For more rules, click on **New release rule**.
158
159 You have the following configuration options to define the **type of release**:
160
161 (% class="wrapped" %)
162 |=(% style="margin-left: 60.0px;" %)(% style="margin-left: 60.0px;" %)
163 (((
164 Type of release
165 )))|=(((
166 Description
167 )))
168 |(((
169 **Selected users**
170 )))|(((
171 You can select **individual registered users** by entering their names in the field with the **+**. Start the search by entering their first and last name or full email address. Please note that it is possible to assign a rule to multiple users, which is why you do not have to define a new rule for each and every user.
172 )))
173 |(((
174 **Selected groups**
175 )))|(((
176 You can share the collaborative folder with **specific groups**. However, folders can only be shared with groups, in which you participate as a member or owner. The selection works in the same way as for users.
177 )))
178 |(((
179 **Link**
180 )))|(((
181 You can grant users access to your collaborative folder via a link. To do this, enter the full email address and optionally the first and last name of the user. Then copy the link and send it. Using this release option, you can also allow non-registered users to view the collaborative folder.
182 )))
183 |(((
184 **All users of the learning platform**
185 )))|(((
186 You can share the folder with all learning platform users.
187 )))
188 )))|(% rowspan="3" %)(% rowspan="5" %)
189 (((
190 (% class="content-wrapper" %)
191 (((
192 [[image:attach:ePortfolio - Freigabe einer Sammelmappe anpassen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
193 )))
194 )))
195 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
196 (((
197 3
198 )))|(% colspan="1" %)(% colspan="1" %)
199 (((
200 In addition, you can use the **Send invitation** button to send an automatic notification to the configured users of the release rule. These users will then receive an email with the link to the collaborative folder to the email address they have provided.
201 )))
202 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
203 (((
204 4
205 )))|(% colspan="1" %)(% colspan="1" %)
206 (((
207 Click on **Save** to confirm the release rule.
208 )))
209
210
211
212
213 == Copy collaborative folder ==
214
215 To copy a collaborative folder, proceed as follows:
216
217 (% class="wrapped" %)
218 |(% class="numberingColumn" %)(% class="numberingColumn" %)
219 (((
220 1
221 )))|(((
222 (% class="content-wrapper" %)
223 (((
224 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
225 )))
226 )))|(% rowspan="2" %)(% rowspan="2" %)
227 (((
228 (% class="content-wrapper" %)
229 (((
230 [[image:attach:ePortfolio - Sammelmappe Funktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
231 )))
232 )))
233 |(% class="numberingColumn" %)(% class="numberingColumn" %)
234 (((
235 2
236 )))|(((
237 Select the entry **Copy**.
238 )))
239 |(% class="numberingColumn" %)(% class="numberingColumn" %)
240 (((
241 3
242 )))|(((
243 A dialogue window opens in which you can enter a title and description for the copy. Then choose whether the folder should be copied with artefacts (content) or whether only its structure should be adopted.
244 )))|(% rowspan="3" %)(% rowspan="3" %)
245 (((
246 (% class="content-wrapper" %)
247 (((
248 [[image:attach:ePortfolio - Sammelmappe kopieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
249 )))
250 )))
251 |(% class="numberingColumn" %)(% class="numberingColumn" %)
252 (((
253 4
254 )))|(((
255 Select the desired option.
256 )))
257 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
258 (((
259 5
260 )))|(% colspan="1" %)(% colspan="1" %)
261 (((
262 The copied collaborative folder will be displayed in the overview.
263 )))
264
265
266
267
268 == Delete collaborative folder ==
269
270 To delete a collaborative folder, proceed as follows:
271
272 (% class="wrapped" %)
273 |(% class="numberingColumn" %)(% class="numberingColumn" %)
274 (((
275 1
276 )))|(((
277 (% class="content-wrapper" %)
278 (((
279 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
280 )))
281 )))|(% rowspan="3" %)(% rowspan="3" %)
282 (((
283 (% class="content-wrapper" %)
284 (((
285 [[image:attach:ePortfolio - Sammelmappe Funktion löschen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
286 )))
287 )))
288 |(% class="numberingColumn" %)(% class="numberingColumn" %)
289 (((
290 2
291 )))|(((
292 Select the entry **Delete**.
293 )))
294 |(% class="numberingColumn" %)(% class="numberingColumn" %)
295 (((
296 3
297 )))|(((
298 Confirm the dialogue with **Delete**.
299 )))
300
301 {{info}}
302 If you have activated the table view, the collection functions **Delete** and **Copy** will be available to you. Just mark the checkboxes in front of the collaborative folders you wish to delete or copy and select the corresponding icon from the upper menu bar.
303
304 [[image:attach:ePortfolio - Sammelmappe Tabellenfunktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
305 {{/info}}
306
307 {{note title="Attention"}}
308 If you delete a collaborative folder with linked artefacts, only the links will be deleted, but not the artefacts.
309 {{/note}}
310
311 {{id name="add artefact to map"/}}
312
313
314 == Add artefacts to collaborative folder ==
315
316 You have two options to add an artefact to a collaborative folder:
317
318
319 === Adding artefacts in the new user interface ===
320
321 To assign an artefact to a collaborative folder, proceed as follows:
322
323 (% class="wrapped" %)
324 |(% class="numberingColumn" %)(% class="numberingColumn" %)
325 (((
326 1
327 )))|(((
328 Open the collaborative folder by clicking on its title.
329 )))|(% rowspan="4" %)(% rowspan="4" %)
330 (((
331 (% class="content-wrapper" %)
332 (((
333 [[image:attach:ePortfolio - Sammelmappe editieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
334 )))
335 )))
336 |(% class="numberingColumn" %)(% class="numberingColumn" %)
337 (((
338 2
339 )))|(((
340 Select a collaborative folder page from the navigation bar on the left.
341 )))
342 |(% class="numberingColumn" %)(% class="numberingColumn" %)
343 (((
344 3
345 )))|(((
346 (% class="content-wrapper" %)
347 (((
348 Select the **Create** button to [[create a new artefact>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome||shape="rect"]] and assign it to the folder.
349 )))
350 )))
351 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
352 (((
353 4
354 )))|(% colspan="1" %)(% colspan="1" %)
355 (((
356 (% class="content-wrapper" %)
357 (((
358 Click on **Link to artefact** [[image:attach:LMS.Lernen.ePortfolio.Sammelmappen.Icons.WebHome@Icon_Link intern.png]]to reference an existing artefact in the collaborative folder.
359 )))
360 )))
361
362
363
364
365 === Adding artefacts to collaborative folders in the editing mode ===
366
367 (% class="wrapped" %)
368 |(% class="numberingColumn" %)(% class="numberingColumn" %)
369 (((
370 1
371 )))|(((
372 Open the collaborative folder you wish to edit by clicking on its title.
373 )))|(% rowspan="2" %)(% rowspan="2" %)
374 (((
375 (% class="content-wrapper" %)
376 (((
377 [[image:attach:ePortfolio - Sammelmappe Editiermodus öffnen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
378 )))
379 )))
380 |(% class="numberingColumn" %)(% class="numberingColumn" %)
381 (((
382 2
383 )))|(((
384 Select the pencil icon from the menu at the top of the page (**open editor**).
385 )))
386 |(% class="numberingColumn" %)(% class="numberingColumn" %)
387 (((
388 3
389 )))|(((
390 A menu with the structure of the collaborative folder appears on the left.
391 )))|(% rowspan="4" %)(% rowspan="4" %)
392 (((
393 (% class="content-wrapper" %)
394 (((
395 [[image:attach:ePortfolio - Editoransicht Sammelmappe_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
396 )))
397 )))
398 |(% class="numberingColumn" %)(% class="numberingColumn" %)
399 (((
400 4
401 )))|(((
402 Here you can adjust the title or the description of the folder as well as the individual pages.
403 )))
404 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
405 (((
406 5
407 )))|(% colspan="1" %)(% colspan="1" %)
408 (((
409 Select a page.
410 )))
411 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
412 (((
413 6
414 )))|(% colspan="1" %)(% colspan="1" %)
415 (((
416 (% class="content-wrapper" %)
417 (((
418 Now you can add a structural element and link or create an artefact.
419
420 (% class="wrapped" %)
421 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
422 (((
423 (% class="content-wrapper" %)
424 (((
425 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Strukturelement-hinzufügen.png||data-xwiki-image-style="img-icon"]]
426 )))
427 )))|(% style="width:146px" %)(((
428 **Add structural element**
429 )))|(% style="width:762px" %)(((
430 Another structural node will be added to the page. You can enter a title and description.
431 )))
432 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
433 (((
434 (% class="content-wrapper" %)
435 (((
436 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Artefakt verlinken.png||data-xwiki-image-style="img-icon"]]
437 )))
438 )))|(% style="width:146px" %)(((
439 **Link artefact**
440 )))|(% style="width:762px" %)(((
441 Pick an existing artefact and click on **Select**.
442 )))
443 |(% colspan="1" style="width:107px" %)(% colspan="1" %)
444 (((
445 (% class="content-wrapper" %)
446 (((
447
448 )))
449
450
451 )))|(% colspan="1" style="width:146px" %)(% colspan="1" %)
452 (((
453 **Add artefact**
454 )))|(% colspan="1" style="width:762px" %)(% colspan="1" %)
455 (((
456 Click on **Add artefact** in the upper right corner. A window opens in which you can select the artefact type. For more information, see the help page [[Artefacts>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome]].
457 )))
458 )))
459 )))