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Wiki source code of Sammelmappen

Last modified by Raghda Tajjiou on 29.09.2025
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1 {{section}}
2 {{column width="60%"}}
3 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Sammelmappe.png||data-xwiki-image-style="img-icon" height="42" width="39"]]
4
5 The collaborative folder is an integral part of the ePortfolio and allows for the compilation and organisation of collected artefacts. The folder can be flexibly structured with areas and pages.
6 {{/column}}
7
8 == Create collaborative folder ==
9
10 To create a collaborative folder, proceed as follows:
11
12 (% class="wrapped" %)
13 |(% class="numberingColumn" %)(% class="numberingColumn" %)
14 (((
15 1
16 )))|(((
17 Open the tab //**Teach & Learn**//.
18 )))|(% rowspan="2" %)(% rowspan="2" %)
19 (((
20 (% class="content-wrapper" %)
21 (((
22 [[image:attach:ePortfolio - Ressourcen erstellen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
23 )))
24 )))
25 |(% class="numberingColumn" %)(% class="numberingColumn" %)
26 (((
27 2
28 )))|(((
29 Click on the menu item //**My ePortfolio**// and select the option **//Create collaborative folder//**.
30 )))
31 |(% class="numberingColumn" %)(% class="numberingColumn" %)
32 (((
33 3
34 )))|(((
35 The dialogue window **//Create new collaborative folder//** opens.
36 )))|(% rowspan="4" %)(% rowspan="4" %)
37 (((
38 (% class="content-wrapper" %)
39 (((
40 [[image:attach:ePortfolio - Sammelmappe anlegen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
41 )))
42 )))
43 |(% class="numberingColumn" %)(% class="numberingColumn" %)
44 (((
45 4
46 )))|(((
47 In the first step, enter a **title** and optionally a **description**.
48 )))
49 |(% class="numberingColumn" %)(% class="numberingColumn" %)
50 (((
51 5
52 )))|(% colspan="1" %)(% colspan="1" %)
53 (((
54 Select the **//Finish//** button to create an empty folder.
55 )))
56 |(% class="numberingColumn" %)(% class="numberingColumn" %)
57 (((
58 6
59 )))|(% colspan="1" %)(% colspan="1" %)
60 (((
61 Click on the **//Use template for collaborative folder//** button to use a preconfigured basic structure within the folder.
62 )))
63 |(% class="numberingColumn" %)(% class="numberingColumn" %)
64 (((
65 7
66 )))|(% colspan="1" %)(% colspan="1" %)
67 (((
68 (% class="content-wrapper" %)
69 (((
70 The dialogue proceeds to the next tab. Here you will be shown all of the available collaborative folder templates. Select the desired template with [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Plus.png||data-xwiki-image-style="img-icon"]].
71
72 Y(% style="letter-spacing:0.0px" %)ou can filter existing templates with the **//My templates//** or **//All templates//** tabs, or search for a template using the search box.
73 )))
74 )))|(% colspan="1" %)(% colspan="1" %)
75 (((
76 (% class="content-wrapper" %)
77 (((
78 [[image:attach:ePortfolio - Vorlage zur Sammelmappe auswählen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
79 )))
80 )))
81
82 == Open collaborative folder ==
83
84
85 (% class="wrapped" %)
86 |(% class="numberingColumn" %)(% class="numberingColumn" %)
87 (((
88 1
89 )))|(((
90 Open the tab **//Teach & Learn//**.
91 )))|(% rowspan="4" %)(% rowspan="4" %)
92 (((
93 (% class="content-wrapper" %)
94 (((
95 [[image:attach:ePortfolio - Sammelmappe anzeigen Vorschauansicht_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
96 )))
97 )))
98 |(% class="numberingColumn" %)(% class="numberingColumn" %)
99 (((
100 2
101 )))|(((
102 In the left navigation menu, select the entry **//Collaborative folders//** from the section **//My ePortfolio//**.
103 )))
104 |(% class="numberingColumn" %)(% class="numberingColumn" %)
105 (((
106 3
107 )))|(((
108 (% class="content-wrapper" %)
109 (((
110 All collaborative folders you have access to will be displayed. In the example, the display mode is set to preview.
111
112 To switch the table view, you will find help at [[Switch view>>doc:LMS._Include Library.Tabellenfunktionen.Tabellenansicht ändern.WebHome]].
113
114
115 )))
116 )))
117 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
118 (((
119 4
120 )))|(% colspan="1" %)(% colspan="1" %)
121 (((
122 To open a collaborative folder, click on its title.
123 )))
124
125
126 == Release collaborative folder ==
127
128
129 Collaborative folders are visible by default only to the owner. However, with the function **//Customise release//**, you can also share your collaborative folders with other users and define a release period.
130
131 **Release rules** allow you to share collaborative folders with specific learning platform users, groups or even external users. You can add any number of release rules and delete them at any time using the recycle bin button.
132
133 To define release rules, proceed as follows:
134
135 (% class="wrapped" %)
136 |(% class="numberingColumn" %)(% class="numberingColumn" %)
137 (((
138 1
139 )))|(((
140 (% class="content-wrapper" %)
141 (((
142 Select the respective collaborative folder and click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]
143 )))
144 )))|(% rowspan="5" %)(% rowspan="5" %)
145 (((
146 (% class="content-wrapper" %)
147 (((
148 [[image:attach:ePortfolio - Freigabe einer Sammelmappe anpassen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
149 )))
150 )))
151 |(% class="numberingColumn" %)(% class="numberingColumn" %)
152 (((
153 2
154 )))|(((
155 Then click on **//Customise release//**.
156 )))
157 |(% class="numberingColumn" %)(% class="numberingColumn" %)
158 (((
159 3
160 )))|(((
161 A window opens in which you can configure a first release rule. For more rules, click on **//New release rule//**.
162
163 You have the following configuration options to define the **type of release**:
164
165 (% class="wrapped" %)
166 |=(% style="margin-left: 60.0px;" %)(% style="margin-left: 60.0px;" %)
167 (((
168 Type of release
169 )))|=(((
170 Description
171 )))
172 |(((
173 **Selected users**
174 )))|(((
175 You can select **individual registered users **by entering their names in the field with the **+**. Start the search by entering their first and last name or full email address. Please note that it is possible to assign a rule to multiple users, which is why you do not have to define a new rule for each and every user.
176 )))
177 |(((
178 **Selected groups**
179 )))|(((
180 You can share the collaborative folder with **specific groups**. However, folders can only be shared with groups, in which you participate as a member or owner. The selection works in the same way as for users.
181 )))
182 |(((
183 **Link**
184 )))|(((
185 You can grant users access to your collaborative folder via a link. To do this, enter the full email address and optionally the first and last name of the user. Then copy the link and send it. Using this release option, you can also allow non-registered users to view the collaborative folder.
186 )))
187 |(((
188 **All users of the learning platform**
189 )))|(((
190 You can share the folder with all learning platform users.
191 )))
192 )))
193 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
194 (((
195 4
196 )))|(% colspan="1" %)(% colspan="1" %)
197 (((
198 In addition, you can use the //**Send invitation**// button to send an automatic notification to the configured users of the release rule. These users will then receive an email with the link to the collaborative folder to the email address they have provided.
199 )))
200 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
201 (((
202 5
203 )))|(% colspan="1" %)(% colspan="1" %)
204 (((
205 Click on **//Save//** to confirm the release rule.
206 )))
207
208
209 == Copy collaborative folder ==
210
211
212 To copy a collaborative folder, proceed as follows:
213
214 (% class="wrapped" %)
215 |(% class="numberingColumn" %)(% class="numberingColumn" %)
216 (((
217 1
218 )))|(((
219 (% class="content-wrapper" %)
220 (((
221 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
222 )))
223 )))|(% rowspan="2" %)(% rowspan="2" %)
224 (((
225 (% class="content-wrapper" %)
226 (((
227 [[image:attach:ePortfolio - Sammelmappe Funktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
228 )))
229 )))
230 |(% class="numberingColumn" %)(% class="numberingColumn" %)
231 (((
232 2
233 )))|(((
234 Select the entry **//Copy//**.
235 )))
236 |(% class="numberingColumn" %)(% class="numberingColumn" %)
237 (((
238 3
239 )))|(((
240 A dialogue window opens in which you can enter a title and description for the copy. Then choose whether the folder should be copied with artefacts (content) or whether only its structure should be adopted.
241 )))|(% rowspan="3" %)(% rowspan="3" %)
242 (((
243 (% class="content-wrapper" %)
244 (((
245 [[image:attach:ePortfolio - Sammelmappe kopieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
246 )))
247 )))
248 |(% class="numberingColumn" %)(% class="numberingColumn" %)
249 (((
250 4
251 )))|(((
252 Select the desired option.
253 )))
254 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
255 (((
256 5
257 )))|(% colspan="1" %)(% colspan="1" %)
258 (((
259 The copied collaborative folder will be displayed in the overview.
260 )))
261
262
263 == Delete collaborative folder ==
264
265
266 To delete a collaborative folder, proceed as follows:
267
268 (% class="wrapped" %)
269 |(% class="numberingColumn" %)(% class="numberingColumn" %)
270 (((
271 1
272 )))|(((
273 (% class="content-wrapper" %)
274 (((
275 Open the section My ePortfolio>Collaborative folders in preview mode. Click on the gear icon [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Rädchen.png||data-xwiki-image-style="img-icon"]]in the upper right corner of the desired collaborative folder.
276 )))
277 )))|(% rowspan="3" %)(% rowspan="3" %)
278 (((
279 (% class="content-wrapper" %)
280 (((
281 [[image:attach:ePortfolio - Sammelmappe Funktion löschen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
282 )))
283 )))
284 |(% class="numberingColumn" %)(% class="numberingColumn" %)
285 (((
286 2
287 )))|(((
288 Select the entry **//Delete//**.
289 )))
290 |(% class="numberingColumn" %)(% class="numberingColumn" %)
291 (((
292 3
293 )))|(((
294 Confirm the dialogue with **//Delete//**.
295 )))
296
297 {{info}}
298 If you have activated the table view, the collection functions //**Delete**// and //**Copy**// will be available to you. Just mark the checkboxes in front of the collaborative folders you wish to delete or copy and select the corresponding icon from the upper menu bar.
299
300 [[image:attach:ePortfolio - Sammelmappe Tabellenfunktionen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
301 {{/info}}
302
303 {{note title="Attention"}}
304 If you delete a collaborative folder with linked artefacts, only the links will be deleted, but not the artefacts.
305 {{/note}}
306
307
308 {{id name="add artefact to map"/}}
309
310
311 == Add artefacts to collaborative folder ==
312
313
314 You have two options to add an artefact to a collaborative folder:
315
316
317 === Adding artefacts in the new user interface ===
318
319
320 To assign an artefact to a collaborative folder, proceed as follows:
321
322 (% class="wrapped" %)
323 |(% class="numberingColumn" %)(% class="numberingColumn" %)
324 (((
325 1
326 )))|(((
327 Open the collaborative folder by clicking on its title.
328 )))|(% rowspan="4" %)(% rowspan="4" %)
329 (((
330 (% class="content-wrapper" %)
331 (((
332 [[image:attach:ePortfolio - Sammelmappe editieren_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
333 )))
334 )))
335 |(% class="numberingColumn" %)(% class="numberingColumn" %)
336 (((
337 2
338 )))|(((
339 Select a collaborative folder page from the navigation bar on the left.
340 )))
341 |(% class="numberingColumn" %)(% class="numberingColumn" %)
342 (((
343 3
344 )))|(((
345 (% class="content-wrapper" %)
346 (((
347 Select the //**Create**// button to [[create a new artefact>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome||shape="rect"]] and assign it to the folder.
348 )))
349 )))
350 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
351 (((
352 4
353 )))|(% colspan="1" %)(% colspan="1" %)
354 (((
355 (% class="content-wrapper" %)
356 (((
357 Click on **//Link to artefact//** [[image:attach:LMS.Lernen.ePortfolio.Sammelmappen.Icons.WebHome@Icon_Link intern.png]]to reference an existing artefact in the collaborative folder.
358 )))
359 )))
360
361
362 === Adding artefacts to collaborative folders in the editing mode ===
363
364
365 (% class="wrapped" %)
366 |(% class="numberingColumn" %)(% class="numberingColumn" %)
367 (((
368 1
369 )))|(((
370 Open the collaborative folder you wish to edit by clicking on its title.
371 )))|(% rowspan="2" %)(% rowspan="2" %)
372 (((
373 (% class="content-wrapper" %)
374 (((
375 [[image:attach:ePortfolio - Sammelmappe Editiermodus öffnen_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
376 )))
377 )))
378 |(% class="numberingColumn" %)(% class="numberingColumn" %)
379 (((
380 2
381 )))|(((
382 Select the pencil icon from the menu at the top of the page (**open editor**).
383 )))
384 |(% class="numberingColumn" %)(% class="numberingColumn" %)
385 (((
386 3
387 )))|(((
388 A menu with the structure of the collaborative folder appears on the left.
389 )))|(% rowspan="4" %)(% rowspan="4" %)
390 (((
391 (% class="content-wrapper" %)
392 (((
393 [[image:attach:ePortfolio - Editoransicht Sammelmappe_en.png||data-xwiki-image-style="img-screen" data-xwiki-image-style-border="true" width="500"]]
394 )))
395 )))
396 |(% class="numberingColumn" %)(% class="numberingColumn" %)
397 (((
398 4
399 )))|(((
400 Here you can adjust the title or the description of the folder as well as the individual pages.
401 )))
402 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
403 (((
404 5
405 )))|(% colspan="1" %)(% colspan="1" %)
406 (((
407 Select a page.
408 )))
409 |(% class="numberingColumn" colspan="1" %)(% class="numberingColumn" colspan="1" %)
410 (((
411 6
412 )))|(% colspan="1" %)(% colspan="1" %)
413 (((
414 (% class="content-wrapper" %)
415 (((
416 Now you can add a structural element and link or create an artefact.
417
418 (% class="wrapped" %)
419 |(% colspan="1" %)(% colspan="1" %)
420 (((
421 (% class="content-wrapper" %)
422 (((
423 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Strukturelement-hinzufügen.png||data-xwiki-image-style="img-icon"]]
424 )))
425 )))|(((
426 **Add structural element**
427 )))|(((
428 Another structural node will be added to the page. You can enter a title and description.
429 )))
430 |(% colspan="1" %)(% colspan="1" %)
431 (((
432 (% class="content-wrapper" %)
433 (((
434 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Artefakt verlinken.png||data-xwiki-image-style="img-icon"]]
435 )))
436 )))|(((
437 **Link artefact**
438 )))|(((
439 Pick an existing artefact and click on **//Select//**.
440 )))
441 |(% colspan="1" %)(% colspan="1" %)
442 (((
443 (% class="content-wrapper" %)
444 (((
445 [[image:LMS.Benutzerhandbuch OPAL.Icons.WebHome@Icon_Artefakt verlinken.png||data-xwiki-image-style="img-icon"]]
446 )))
447 )))|(% colspan="1" %)(% colspan="1" %)
448 (((
449 **Add artefact**
450 )))|(% colspan="1" %)(% colspan="1" %)
451 (((
452 Click on **//Add artefact// **in the upper right corner. A window opens in which you can select the artefact type. For more information, see the help page [[Artefacts>>doc:LMS.Benutzerhandbuch OPAL.Lernen.ePortfolio.Artefakte.WebHome]].
453 )))
454 )))
455 )))
456 {{/section}}