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Security groups

Last modified by Carina Enke on 15.01.2024

Security groups enable the assignment of specific administrative rights for a course. They are created and managed by a course tutor. Per security group, it is possible to assign selected individual rights for specific parts of the course administration. This allows additional users to support the course supervision without having full administrative rights.

The following rights can be configured individually for a security group:

  • Group management
  • Course editor
  • Data archiving
  • Assessment tool
  • Glossary tool
  • Statistics

 

Open rights management

To open the rights management, proceed as follows:

1

Open the course.

Kursrun - Rechtemanagement öffnen_en.png

2

Use the upper function menu to switch to the rights management of the course.

 

Create new security group

To create a security group, proceed as follows:

1

Open the course and use the upper function menu to switch to the rights management of the course.

Kursrun - Rechtemanagement öffnen_en.png

2

Select the New security group function from the rights management toolbox.

Rechtemanagement - Neue Rechtegruppe_en.png

3

Assign a name for the new security group. You can choose any name. All special characters and numbers are allowed. The group's name will appear in the overview of the security group and the security group area in the course navigation.

Rechtemanagement - Neue Rechtegruppe erstellen_en.png

4

Optionally, you can also enter a detailed description for the security group. This description will be displayed on the summary page when you have opened the security group.

5

Save your entries with Finish.

 

Manage the members of a security group

Add or remove users to/from a security group as follows:

1

Open the course and select the rights management entry from the navigation. Click here directly on the name of the security group you wish to edit. 

Kursrun - Rechtegruppe öffnen_en.png

2

Then switch to the Members tab.

Editor - Mitglieder einer Rechtegruppe hinzufügen_en.png

3

Here you can determine whether the security group members should be able to see all or no other members.

4

You can use the Import user list or Add participant button to add more members to the security group. Security group members do not have the right to administer this security group.

Users with the external user role can be found in the user search but cannot be added to groups. These are often users who have self-registered themselves in the system and have not yet been assigned to any institution. They do not have full user rights and can therefore only use the platform's functions to a limited extent until a user administrator of an institution has confirmed them. For an overview of all user roles and rights available in the system, see the Roles and rights help page.

If the Get consent for membership from users option has been activated for this group, added users will directly be assigned to the Invited list. As soon as they accept the invitation to join the group, they will automatically be moved to the Member list.

 

Manage the rights of a security group

1

Open the course and select the rights management entry from the navigation. Click here directly on the name of the security group you wish to edit. 

Kursrun - Rechtegruppe öffnen_en.png

2

Switch to the Rights tab. Here you can assign the right to access and use the following course tools:

  • Group management
  • Course editor
  • Archive tool
  • Assessment tool
  • Glossary tool
  • Statistics

Editor - Berechtigungen konfigurieren_en.png

 

Configure group tools

The following group tools are available for security groups:

 

Edit security group

1

Open the course and select the rights management entry from the navigation. Click here directly on the name of the security group you wish to edit. 

Kursrun - Rechtegruppe öffnen_en.png
 

2

The group overview of this group will open in the middle of the page. Click on Edit to switch to the edit view of this group.

3

Make the desired changes in each area.

What you can do in the individual tabs:

  • Description: customise the name and description or add a picture to the group
  • Tools: configure collaborative group tools for the members of this group to support communication within the group
  • Rights: configure the course areas for which the group members should receive rights
  • Configuration: define group membership settings
  • Members: assign or remove users to/from the group

Editor - Rechtegruppe editieren_en.png

 

Notes on available functions per course tool

Course tool

Notes

Course editor

The right to access the course editor includes all functions within the editor, but not the option to copy the course or configure further course settings.