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Checklist

Last modified by Carina Enke on 16.01.2024

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The course element Check List allows the tutor to create to-do lists. Learners can work their way through these to-dos and mark them as done. Depending on the configuration, check lists can also be shared with other participants so that the list can be processed together.

 

Content

Usage: Learners' View

Overview

The course element Check List allows you to keep track of upcoming tasks and/or tests. For this reason, all existing open tasks as well as already completed tasks are clearly listed.

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Open:

In the example check list, some to-dos are still open. The entry "Lectures" is shown in grey, which indicates that this entry was locked by the course author and cannot be marked as done.

In the example, the task "Media Technology" contains the note only once editable. As soon as the item is marked as done, this status cannot be reset.

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Done:

The learner has marked the tasks "Press" and "Cash Desk" as done. The status of the entry "Press" cannot be reset because it is locked and displayed in grey.

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Information
Automatic progress

If the course progress indicator is activated for a course, the course element will automatically be marked as completed upon the first finished attempt of the user. This process is independent of any possible assessment.

Functions for users

As a user, you can use the following functions in a course element of the type Check List:

Mark entry as done

To mark an entry as done, proceed as follows ...
  1. Open the course element Check List.
  2. Activate the checkbox in front of the check list item you want to mark as done.

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3. The entry will now appear in the Done section.

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Reset entry

To reset an entry, proceed as follows ...
  1. Open the course element Check List.
  2. In the section Done, you will find all check list items which have already been marked as done.

  3. Remove the checkmark in front of all entries you want to reset.

    Information

    A task can only be reset if the course author has configured the option Permanently editable.

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4. The check list item will automatically reappear in the list of open entries.

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Configuration: Authors' View  

Functions in the course editor

The following functions are available to the course author in the course editor:

Add a course element check list

Click to open instructions on how to add a course element ...

To integrate a course element into your course, proceed as follows:

1

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

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2

Select a course element from the menu on the right.

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3

In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

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4

The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

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General configuration settings

In the course editor, you will find the following configuration tabs:

Title and description

Configuration options in the tab title and description ...

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Elements

Description

Title

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

Changes to the title of the first course element, the so-called main course node ...

  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

Subtitle

You can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.

Description

Here you can describe the course element. The description will appear in the content area below the title.

Information

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.

 

Display

Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.

ID

You will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.

VisibilityIf necessary, restrict the visibility of the course element here. For more information, see the Visibility help page.
Access If necessary, restrict the visibility of the course element here. For more information, see the Access help page.

Configuration

In this tab, you can, among other things, administrate the check list, add or delete tasks, and choose between different modes. Detailed instructions are given in the following section Special configuration settings.

Multilingualism

In this tab, different translations can be added to individual course element areas.

Special configuration settings

In the tab Configuration of a check list course element, you have the following options:

Administrate check list

The function Administrate check list allows you to see which user has already completed which check list item. Moreover, you can reassign check list items to individual users.

Platzhalter ...
To administrate your check list, proceed as follows ...
  1. Open the course editor.
  2. In the tab Configuration, click on Administrate check list. A new window opens in which you can see who has already completed which check list entries.

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3. Use Edit in the last column of the table to reassign the tasks for each person individually.

Information

You have the possibility to export the check list to a Microsoft Excel spreadsheet file. Just click on Export in the window Administrate check list.

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4. The current editing state of a user opens in which you can execute the desired modifications. Confirm your settings with Save and Close.

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Shared check list

By default, each learner has its own check list and thus processes the tasks alone. If the option Shared check list is activated in the course editor, the course participants can process the to-dos together.

How to do that?
  1. Open the course editor.
  2. In the course element Check List, click on the tab Configuration.
  3. Activate the option by checking the box next to Shared check list.

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Edit check list in the editor

Create entry

To create a new check list entry, proceed as follows ...
  1. Open the course editor.
  2. In the course element Check List, switch to the tab Configuration.
  3. Click on the plus symbol to add a new entry.

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4. Enter a title and optionally a description.

5. Change the mode if required.

  • Editable once:  This entry can only be selected once. Deselecting the entry is not possible, which is indicated by the warning message only once editable.
  • Permanently editable: This entry can be repeatedly selected and deselected by the learner.
  • Hidden: This entry cannot be marked as done and is invisible to learners.
  • Locked: This entry cannot be marked as done and is invisible to learners. 

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6. Confirm your settings with Save.

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Edit entry

To edit an existing check list entry, proceed as follows ...
  1. Open the course editor.
  2. In the course element Check List, switch to the tab Configuration.
  3. Select the entry you want to edit and make your desired changes by clicking in the respective text field.
  4. Confirm your changes with Save.

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Delete entry

To delete an existing check list entry, proceed as follows ...
  1. Open the course editor.
  2. In the course element Check List, switch to the tab Configuration.
  3. Select the entry you want to delete and click on the minus symbol. The item in question is deleted without showing a delete confirmation prompt.
  4. Confirm your settings with Save.

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Information

For course supervisors, the options create entry, edit entry, and delete entry are also available in the course view. More detailed information is given in the following section.

Functions in the course view

In the course view of a check list, you have access to all functions available to users. Only as a course supervisor, you can also create and edit check list entries in this view.

Edit check list in the course view:

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Create entry

To create a new check list entry, proceed as follows ...
  1. Open the course element Check List in the course view.
  2. Click on + Create above the section of open check list entries.

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3. The window Add check point opens.

4. Assign a title to the new check list entry and enter a description if necessary.

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5. Set the Mode to one of the following options:

  • Editable once: This entry can only be selected once. Deselecting the entry is not possible, which is indicated by the warning message only once editable.
  • Permanently editable: This entry can be repeatedly selected and deselected by the learner.
  • Hidden: This entry cannot be marked as done and is invisible to learners.  
  • Locked: This entry cannot be marked as done and is invisible to learners.

6. Confirm your settings with Save at the bottom of the window.

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Edit entry

To edit an existing check list entry, proceed as follows ...
  1. Open the course element Check List in the course view.
  2. Click on the edit button next to the list item you want to edit.

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3. It opens the window Edit check point.

4. Make your desired changes and confirm your settings with Save.

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Delete entry

To delete an existing check list entry, proceed as follows ...
  1. Open the course element Check List.
  2. Select the entry you want to delete by clicking on the trash can icon next to the entry.

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3. Confirm the deletion process with OK.

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Mark entry as done

These functions are also available to users. Detailed instructions on how to use them can be found in the section Functions for users.

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Reset entry