The email course element allows the integration of an email form into a course or group. By using this form, course participants can directly communicate with the author or recipients defined by the author. The subject and message can either be predefined or freely defined by the sender.
Usage: Learners' View
Overview
In the email course element, there is a ready-made form for sending emails. This means that the course author can preconfigure the recipients, subject, and message. The email author will then find this prefilled form in the course view of the course element. They can still change the subject and message, specify recipients for copies, and add attachments. However, the preconfigured recipients cannot be changed. |
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Functions for users
As a user, you can use the following functions in an email course element:
Send email
Send an email to a preconfigured group of recipients using the form provided.
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3. Optionally enter another email address in the Copy to text field. To send a copy to yourself, select the Copy to sender option. |
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4. In the Subject and Message fields, a sample text is displayed if previously configured by the course author. This text is for orientation and can be changed. Just enter the desired changes or additions in the fields.If the course author has not added any sample text here, enter a meaningful subject and your desired message in the fields. 5. Optionally add documents or images with the Select Files button in the Attachment area. The possible total size of the attachment and the remaining storage space are also displayed in the form. |
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6. At the bottom of the form, click on Send message to start the distribution. |
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Configuration: Authors' View
In the course editor
The following functions are available to course authors in the course editor:
Add an email course element |
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1 | Open the course you want to edit. Use the pencil icon at the top of the page to open the editing mode. |
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2 | Select a course element from the menu on the right. |
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3 | In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon. To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available. Click on the insert icon at the desired position within the structure. The selected area will be highlighted. Confirm your choice with Insert course element. |
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4 | The element will be inserted into the course structure at the selected position. Depending on the course element, you have to make additional configurations or add content in order to complete the configuration. For these changes to take effect, you must publish the course. The course element will then also become available in the course view. |
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General configuration settings
In the course editor, you will find the following configuration tabs:
Title and description |
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Elements | Description |
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Title | You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area. |
Subtitle | You can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area. |
Description | Here you can describe the course element. The description will appear in the content area below the title.
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Display | Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. |
Set link for this course element | Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.
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ID | You will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab. |
Recipient
In this tab, you can decide who will be added as recipients of the emails. You also have the option to create text templates. Detailed instructions are given in the following section Special configuration settings.
Multilingualism
In this tab, different translations can be added to individual course element areas.
Special configuration settings
In the course view of the email course element, users can use a preconfigured email form. All relevant settings and specifications for this form can be defined in the Recipient tab:
Specify a mailing list title | With the mailing list title, you can specify which title or name will appear as recipient in the email form. |
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Specify recipients | Select one or both options:
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Distribution to group members or tutors | By activating the Distribution to group members or tutors option, you can define a course-specific group of recipients to which the emails will be sent in the course view. Then choose from the following options:
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Distribution to e-mail addresses | The Distribution to e-mail addresses option allows you to define specific participants or tutors as recipients. You can also use email addresses that are not linked to any group member or tutor. |
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Create text templates | The Create templates function allows you to suggest a subject and/or message to the user. These suggestions are for orientation and can be changed by the user at any time. |
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In the course view
In the course view, you can use the email form just like the course participants. Detailed instructions can be found in the Functions for users section.