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Last modified by Carina Enke on 12.01.2024
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Carina Enke 225.1 7 In the BigBlueButton conference system, group rooms can be used to enable group phases digitally.
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Carina Enke 225.1 30 Content
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Carina Enke 223.1 36 *
Carina Enke 222.1 37 ** [[Gruppenräume erstellen>>path:#HGruppenrE4umeerstellen]]
38 ** [[Create group rooms>>path:#HCreategrouprooms]]
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Carina Enke 225.1 48 == Create group rooms ==
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Carina Enke 225.1 50 To create group rooms, proceed as follows:
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Carina Enke 225.1 57 As a moderator, click on the **Manage participants settings gear icon** next to the **Participant list** entry on the left side of the screen.
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Carina Enke 225.1 62 [[image:BBB - Gruppenräume erstellen_de.png||width="500"]]
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70 A list of functions opens. Click here on the// //**Create group rooms** entry.
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Carina Enke 225.1 79 A dialogue opens where you can configure the necessary basic settings in the upper area, such as the **number of rooms** or the **scheduled group time**.
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Carina Enke 225.1 83 The set duration of the group time cannot be extended later on, but the group rooms can be manually terminated before the set duration expires, bringing all the participants back to the main room. Therefore, you may prefer to set a somewhat more generous duration and, if necessary, manually terminate the group rooms early. Inform the participants about the scheduled time (e. g. 10 minutes) and that you allow for some extra time (e. g. 5 minutes).
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Carina Enke 225.1 85 For more information on terminating rooms early, see the [[Manage opened group rooms>>path:#verwalten]] section.
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Carina Enke 225.1 92 [[image:BBB - Einstellungen zu den Gruppenräumen_de.png]]
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Carina Enke 225.1 100 In the lower area of the dialogue, you can see a list of the current conference participants. The following options are available to distribute participants among the group rooms:
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Carina Enke 225.1 102 * Participants choose the group room themselves (option 1)
103 * Participants are randomly distributed (option 2)
104 * Participants are actively distributed among the rooms by the moderator (option 3)
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Carina Enke 225.1 112 **Option 1: **Participants choose the group room themselves
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Carina Enke 225.1 114 To allow participants to make their own choice, activate the relevant checkbox by clicking on it.
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Carina Enke 225.1 118 A maximum limit of group members cannot be defined. If the participants can choose a group room themselves, individual rooms may remain empty, or group sizes may vary significantly. Therefore, it makes sense to communicate clear group division rules beforehand.
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Carina Enke 224.1 125 [[image:BBB - Teilnehmende verteilen_de.png]]
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132 **Option 2:** Participants are randomly distributed
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Carina Enke 225.1 134 For a quick and random participant distribution, the** Assign randomly** option is available to you. It is particularly suitable for larger numbers of participants and when a random distribution of the participants among the groups is required.
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140 **Option 3:** Participants are actively distributed among the rooms by the moderator
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Carina Enke 225.1 142 To actively assign participants to a targeted group room using the drag-and-drop function, select the names individually by clicking on an entry and dragging it to the desired group room.
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Carina Enke 224.1 146 [[image:BBB - Nutzer Gruppenräumen zuordnen_de.png]]
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Carina Enke 225.1 155 Click on the **Create** button to create the rooms according to the defined configurations and invite the participants to join them. For more information on joining a group room, see the [[Enter group room>>path:#betreten]] section.
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Carina Enke 225.1 159 By default, you will see the last displayed slide from the main room when entering the group room. However, you cannot scroll through this presentation. How to use the notes and results emerging from the group work is described in the [[Group work notes and results>>path:#notizen]] section.
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Carina Enke 224.1 165 [[image:BBB - Gruppenräume starten_de.png]]
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Carina Enke 225.1 183 Enter group room
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Carina Enke 225.1 190 As soon as the group rooms are created, they become active in the conference. Depending on the option selected, participants can see a dialogue with the room to which they were assigned, or they can choose a group room from the dialogue themselves if no specifications have been made.
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Carina Enke 224.1 194 [[image:BBB - Gruppenraum betreten_de.png]]
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201 If the joining dialogue is confirmed, the group room will open. In this room, all users have moderation rights. A note text displays the duration of the group phase.
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Carina Enke 224.1 205 [[image:BBB - Gruppenraum_de.png]]
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Carina Enke 225.1 212 If the user closes the dialogue without confirming it, they will automatically return to the main room.
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Carina Enke 224.1 217 [[image:BBB - Gruppenraum erneut betreten_de.png]]
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Carina Enke 225.1 225 If the room invitation was accidentally closed or the room was left by mistake, the participant can open the **Group rooms** area in the main conference room and join a group room available to them, provided the group phase has not yet ended.
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231 If the group phase ends once the time has expired (or you end it manually), all users will automatically switch back to the main room.
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Carina Enke 225.1 248 Group work notes and results
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Carina Enke 225.1 255 By default, you will see the last displayed slide from the main room when entering the group room. However, you cannot scroll through this presentation.
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Carina Enke 225.1 257 Here you can prepare a slide with the work assignment for the group work phase or a blank slide providing space for joint work with the whiteboard function.
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Carina Enke 225.1 259 If your participants should need more than one slide to work together in the group room, a participant who currently has presentation rights in the group room can upload a blank file as a presentation.
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Carina Enke 225.1 261 **Please note:** The results of working with the whiteboard function can also not be saved and will not be taken to the main room. Advise your participants to document any group notes they have created in the presentation by screenshot, if necessary.
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Carina Enke 224.1 266 [[image:BBB - Geteilte Notizen_de.png]]
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Carina Enke 225.1 274 For purely written text notes, you can also easily use the **Shared notes** area. Again, remind your participants to export these notes before leaving the group rooms. Clicking on the download button will open the available export formats.
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280 Save the notes by picking the entry for the desired file format. It is also possible to select several file formats one after the other.
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Carina Enke 225.1 284 [[image:/wiki/bin/download/LMS/_Include%20Library/Includeseiten%20zu%20Kursbausteinen/Seiten%20zum%20Virtuellen%20Klassenzimmer/Seiten%20zu%20BBB-Funktionen/Gruppenr%C3%A4ume%20in%20einer%20Konferenz%20nutzen/WebHome/BBB%20-%20Geteilte%20Notizen%20sichern_de.png?rev=1.2||alt="BBB - Geteilte Notizen sichern_de.png"]]
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Carina Enke 225.1 302 Manage opened group rooms
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Carina Enke 225.1 306 If you as a moderator do not join a group room or leave a group room and are thus brought back to the main conference room, you can display an overview of all currently active group rooms. Just click on the **Group rooms** entry with your mouse.
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Carina Enke 224.1 311 [[image:BBB - Gruppenräume verwalten_de.png]]
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Carina Enke 225.1 316 An overview of the active rooms and remaining time opens.
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319 This overview is helpful if you wish to follow the events of the group phase.
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Carina Enke 225.1 321 You can:
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Carina Enke 225.1 323 * join a targeted single group room by clicking on the **Join room** link;
324 * listen to the group room via audio by clicking on the** Start audio** link;
325 * end the separated group phase by clicking on the **End all group rooms** button.
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