External user role

Last modified by Carina Enke on 23.01.2024

The "external user” role is assigned to a person who logs on to the learning platform via self-registration.

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The self-registration function can be configured by a system administrator and is therefore only available if it has been activated for this platform.

Content

Related topics

 

An external user is granted extended guest rights in the learning platform. Both guest and external users cannot use all functions in all course elements compared to a registered standard user. The tables on this page provide an overview of the range of functions in the individual course elements.

With an additional publication option, it is possible to put external users in a course on a level with registered standard users. External users will then also have access to all course element functions. The added value of this setting can be seen in the following tables. For further guidance on publishing courses, refer to the General access to courses and resources help page.

Publikation - Externe Nutzer_en.png

 

Comparison of course element functions per publication status

The following tables show the range of functions in a course and its course elements. It is assumed that these are not subject to any additional or specific visibility or access restrictions. To be able to use the whole range of functions described in the tables, the external user must be logged into the platform and thus have an active user session.

Table legend

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The course element content or functional area is visible and usable according to the instructions.

Icon_Glühbirne.png

The course element or functional area is partially available according to the instructions.

Icon_Minus.png

The course element content or functional area is not visible, the function is not available.

Publicly available course content (BARG)

 

Publishing status Icon_BARG.png"Public – visible to everyone" (BARG)
 

Publishing status Icon_BARG_E.png"Public – visible to everyone and external users" (BARG|E)

Course element or functional area

Guest user

External user

External user

Test, Self-test

Icon_grüner Haken.png A test course element can be started. Assessment results are not displayed on the course element page.

Icon_grüner Haken.png  A test course element can be started. Assessment results are only displayed on the course element page if the user is enrolled in a learning group of the course.

Scorm, CP, Media library, Flashcard set, Virtual classroom

Icon_grüner Haken.png The course element content is visible and can be started.

File dialogue, Forum

Icon_grüner Haken.png The course element content is visible and can be used. Both user roles can write, edit, reply to and quote posts, as well as mark them as favourite and as best post.

Message, Bibliography, LTI tool, Link list, Internal page

Icon_grüner Haken.png The course element content is visible.

Blog

Icon_grüner Haken.png The course element content is visible, the blog (RSS link) can be copied.

Wiki

Icon_Glühbirne.png The content of the wiki is visible, but the pages cannot be edited by guests.

They can only participate in discussions (write, edit, reply to and quote posts, as well as mark them as favourite and as best post) and view the version history of a wiki page.

Icon_grüner Haken.png External users can use all functions.

Icon_grüner Haken.png External users can use all functions.

Folder (all rights free)

Icon_Glühbirne.png The content of the folder is visible. However, users cannot upload or create files. Unlike registered users.

Icon_grüner Haken.png External users can use all functions like a standard user.

Forum

Icon_Glühbirne.png Users can only read existing forum posts.

Icon_grüner Haken.png External users can read existing forum posts and write new ones.

Icon_grüner Haken.png External users can read existing forum posts and write new ones.

Profile, Enrolment, Task, Survey, Topic assignment, Assignment of dates, Portfolio task, E-mail

Icon_Minus.png The content is not visible to the user. The following message is displayed: "The course element "[Title]" is not open for guests. Please log in to gain access."

Icon_Minus.png The content is not visible to the user. The following message is displayed: "The course element "[Title]” is not open for external users."

Icon_grüner Haken.png External users can use all functions like a standard user. However, for some functions, this user must also be enrolled in a learning group of the course.

Course calendar

Icon_Glühbirne.png A guest or external user can see the calendar area but no configured course or group appointments. This does not apply to group appointments with the "Visible to everyone in the course" option.

Icon_grüner Haken.png The course calendar is visible to external users. The visibility of entered course and group appointments is the same as for a standard user.

Subscription to course elements, Course progress

Icon_Minus.png These functions are not visible to guests.

Icon_grüner Haken.png Both functions are available for external users.

Icon_grüner Haken.png Both functions are available for external users.

Performance results

Icon_Minus.png This area is not visible to guests.

Icon_grüner Haken.png This area is available for external users.

Icon_grüner Haken.png This area is available for external users.

 

Course content available to registered users (BAR)

 

Publishing status  Icon_BAR.png "Public – visible to registered users" (BAR)

Publishing status Icon_BAR_E.png "Public – visible to registered and external users" (BAR|E)

Course element or functional area

Guest

 

External user

Guest

External user

Test, Self-test

Icon_Minus.png All course elements in a course with the BAR publication status are not accessible for users with the guest or external user role.

 

Icon_Minus.png All course elements in a course with the BAR+E publication status are not accessible for users with the guest role.

Icon_grüner Haken.png A test course element can be started. Assessment results are only displayed on the course element page if the user is enrolled in a learning group of the course.

Scorm, CP, Media library, Flashcard set, Virtual classroom

Icon_grüner Haken.png The course element content is visible and can be started.

File dialogue, Forum

Icon_grüner Haken.png The course element content is visible and can be used. Both user roles can write, edit, reply to and quote posts, as well as mark them as favourite and as best post.

Message, Bibliography, LTI tool, Link list, Internal page

Icon_grüner Haken.png The course element content is visible.

Blog

Icon_grüner Haken.png The content is visible, the blog (RSS link) can be copied.

Wiki, Folder (all rights free)

Icon_grüner Haken.png External users can use all functions.

Forum

Icon_grüner Haken.png External users can read existing forum posts and write new ones.

Profile, Enrolment, Task, Survey, Topic assignment, Assignment of dates, Portfolio task, E-mail

Icon_grüner Haken.png External users can use all functions.

Icon_grüner Haken.png In the task course element, external users can use all functions just like a standard course user. This also applies to the PeerReview function.

Course calendar

Icon_grüner Haken.png The course calendar is visible to external users. The visibility of entered course and group appointments is the same as for a standard user.

Subscription to course elements, Course progress

Icon_grüner Haken.png Both functions are available for external users.

Performance results

Icon_grüner Haken.png This area is available for external users.

Add external users to groups

For data protection reasons, external users cannot be added to groups in the group management. Although you can find external users (belonging to the same institution) via the search, you will receive an error message when trying to add them. Therefore, you should always allow external users to self-enrol in groups (Enrolment course element).