Edit and manage learning groups
The configuration of a learning group can be changed and adjusted at any time. You can also add, confirm, or remove group supervisors or members to customise learning groups to suit your needs.
Edit learning group
To edit a learning group, proceed as follows:
Open the relevant group by clicking on its title. Depending on the context, the group will either be opened in a new tab or directly in the course:
The group was opened in a new tab? Then you are in the group view. To open the editing mode, click on the pencil icon in the middle of the page. |
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The group was opened in the course in the group view. To access the editing area, click on Edit. |
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The group was opened in the course, and you can see the tabs Settings and Manage members? Then you have opened the group via the group management of the course and are already in the editing mode. |
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The editing mode has two function tabs. After opening the editing mode, you are in the Settings tab and can directly make changes to the configuration. In the Manage members tab, you can manage group participants and supervisors. In this view, you will also find an info icon in the upper right corner, which provides access to the group mailing list if the option for sending emails to group users has been enabled in the system. For more information, please refer to the help page Use group email addresses. |
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Options in the settings tab
This tab contains three sections: the basic group information followed by the sections Configuration, Tools, and Assigned learning areas.
Basic group information
The following information about the group will be shown and can be changed:
- Name of the group
- Description
- Image of the group
Confirm your settings with Save at the bottom of the page.
Settings in the configuration area
You can make the following configuration settings for a learning group:
Max. number of participants | Configure the maximum group size. |
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Enable waiting list | If you select the checkbox for the waiting list, advanced options, such as a time limit, will become available to configure the move-up procedure. |
Enrolment until | Here you can set a date until which users can be enrolled in the group. If this time has expired, users can no longer enrol in the group and a corresponding notification is displayed. |
Allow sign off by members | If this option is activated, users can leave the group independently. You can limit this option by setting a time in the date field or disable it entirely by unchecking the box. |
| Get consent for membership from users | If this option is activated, the user, who is about to be registered as a participant, will receive a notification of the group invitation. They must then accept this invitation in order to be enrolled in the group as a participant. For more information on invited users, see the following section Options in the manage members tab. |
Display | Configure which member lists will be displayed in the group view of the course. Generally, the first and last name of each member on the selected lists will be displayed as well as a configurable selection of further user attributes. |
Confirm your changes to the configuration of a group by clicking on Save at the bottom of the page.
Settings in the assigned learning areas section
This section is only available if the corresponding configuration is activated in your platform. If there are already learning areas in the course, you can use this section to manage the assignment of the open learning group to individual learning areas. To do this, activate or deactivate the checkbox in front of the title of the relevant learning area. Confirm your changes to the group configuration by clicking on the Save button at the bottom of the page.
Learning areas can be created and managed in the ‘Learning Areas’ section, regardless of whether the ‘Assigned Learning Areas’ section is visible in a group's settings tab or not. For more information and an example, see the Create and manage learning areas page.
Options in the manage members tab
In this area, you can assign and manage group supervisors and members, or view and adjust them. If you appoint a user as a group supervisor, they will be given administrative rights to the selected group. More detailed information on these permissions can be found on the help page Group tutor.
For information on how to assign users to a group, refer to the help page Add users to a learning group.
You can adjust the information shown in the group member tables in the table settings. This allows you, for example, to display the registration type and see registered users and external users right away.
Learning areas
If there is more than one learning group within a course, you can organise them into learning areas for better accessibility. For more information and an example scenario, see the page Create and manage learning areas.